Exhibition Panels & Stands F.A.Q.

Our experienced design team works closely with you to optimize your exhibition stand for the available space. We start by reviewing your floor plan and discussing your event objectives, ensuring the design meets your needs and the space is used efficiently. We create a customized layout that takes into account visibility, guest flow, and branding, ensuring your stand maximizes impact while complying with any venue restrictions.

We offer a detailed space planning service to help you determine how many stands or display areas can fit into your event space. By analyzing the dimensions of the venue, we can provide you with a clear layout plan that shows the number of stands that can be accommodated while maintaining clear walkways for attendees and complying with health and safety regulations. Our team will also help you choose the right stand sizes and configurations to ensure an optimal setup.

Proper guest flow is critical to the success of any exhibition. We work with you to design your stand layout with this in mind, ensuring there is ample walking space and that key features of your stand are easily accessible. Our layouts are designed to encourage a natural flow of traffic, preventing bottlenecks while guiding attendees through your exhibit. We also consider strategic placement of entry and exit points, promotional materials, and interactive zones to maximize engagement.

We take health and safety very seriously and ensure that all our stands comply with relevant safety standards. We consider:

• Fire safety regulations: Ensuring that materials used in the stands are fire-retardant and that there is sufficient space for evacuation routes.
• Structural stability: All stands are built to be safe and secure, reducing any risks of falling or collapse.
• Electrical safety: If your stands require electrical power, we ensure all cabling is safe and compliant with regulations.
• Risk assessments: We provide Risk Assessments and Method Statements (RAMS) for any stand installations, as required by venues.

Yes, we coordinate with the event venue to provide electrical power to your exhibition stand. This includes identifying the best power access points and ensuring that your stand is equipped with the necessary outlets and extension leads. If you need additional power for lighting, displays, or electronic devices, we’ll work to ensure everything is safely connected and functional.

Installation and removal times depend on the complexity and size of the exhibition setup. For smaller, modular stands, installation can take as little as a few hours, while custom or large-scale setups may require 1–2 days. We provide a detailed timeline ahead of the event, coordinating with the venue to ensure everything is installed well before your event begins. After the event, our team will swiftly dismantle and remove the stands, ensuring the venue is returned to its original state.

To ensure a smooth installation process, we require some key information from you ahead of time, including:

• Floor plans of the event space.
• Parking and access information for our delivery and installation team.
• Electrical requirements for your stand.
• Any specific venue regulations or restrictions. Providing this information early ensures that we can plan logistics effectively and avoid any delays on the day of the event.

We work closely with event venues to ensure that all stands are fully compliant with their specific regulations. This includes adhering to weight, height, and fire safety regulations as well as any requirements for public liability insurance or risk assessments. We will also guide you through the venue’s rules on installation times, access points, and other logistical details to ensure smooth and compliant setup.

Our team is available for on-site support during the event to handle any issues that may arise, whether it’s adjusting the stand layout, fixing any technical problems, or adding last-minute accessories. We are committed to ensuring your stand looks and functions perfectly throughout the event.